Who this helps
families handling sensitive source photos and contributor folders before tribute video production.
24-hour tribute planning
Organize a private memorial photo folder before sending it to an editor.
Prepare a private memorial photo folder handoff with folder structure, access notes, deletion request, and editor instructions.
What to gather
- Private folder link
- Access permissions
- Must-use folder
- Optional photos
- Deletion request
Suggested workflow
- Create must-use and optional folders.
- Limit access to the editor and reviewer.
- Add caption notes separately.
- Request deletion after approval.
Privacy boundary
MemorialRushAI does not automatically upload family photos or service details. Use secure transfer only, review every name and date, and ask the editor to delete working files after delivery and approval.
Rush readiness checklist
- Put must-use photos in their own folder so work can start quickly.
- Keep optional or late-arriving photos separate from the main order.
- Name folders clearly: must-use, optional, reference-only, and do-not-use.
Family review notes
- Ask the family reviewer to confirm which folder controls final order.
- Check whether any contributors added duplicate or sensitive photos.
- Confirm when the folder should stop accepting new files.
Privacy and consent checklist
- Use private links with limited permissions.
- Avoid public upload forms for family photos.
- Ask the editor to delete working files after delivery and approval.
Editor handoff review
Before checkout, make sure the brief includes the final contact email, deadline, video length, music notes, photo count, required captions, and any do-not-use instructions. A clean handoff reduces rework during a sensitive deadline.
When a paid memorial handoff is worth it
Buy the $49 starter only after the free brief has enough names, dates, photos, service timing, tone, and music notes for a careful editor handoff. Use the $99 expanded pack when the family also needs archive notes, accessibility review prompts, after-service copy, backup naming, and resharing notes. Skip payment if you need photo scanning, final video production, public posting, funeral-home contact, USB creation, file deletion, grief counseling, legal advice, music licensing advice, accessibility certification, consent advice, or guaranteed delivery, playback, approval, privacy, ranking, traffic, sales, or revenue.
Should I send one giant folder?
No. Separate must-use, optional, reference-only, and do-not-use items.
Can contributors upload photos?
Yes, but keep access controlled and review new files before sending them to the editor.